Gmail Workflows

Automate Gmail with intelligent workflows for attachment management, email organization, and Google Drive integration. Based on n8n's 7,800+ workflow templates.

Overview

This skill helps you design and implement Gmail automation workflows that:

• Automatically save attachments to Google Drive
• Organize emails with smart labeling
• Archive processed emails
• Send notifications via Slack/Email
• Track email metrics

Core Workflow Templates

1. Gmail Attachment Manager

Purpose: Automatically extract attachments from emails and save to Google Drive

Workflow Steps:

┌─────────────┐    ┌─────────────┐    ┌─────────────┐    ┌─────────────┐
│ Gmail       │───▶│ Filter by   │───▶│ Extract     │───▶│ Upload to   │
│ Trigger     │    │ Criteria    │    │ Attachments │    │ Google Drive│
└─────────────┘    └─────────────┘    └─────────────┘    └─────────────┘
                                                                │
                         ┌─────────────┐    ┌─────────────┐    │
                         │ Send        │◀───│ Apply Label │◀───┘
                         │ Notification│    │ & Archive   │
                         └─────────────┘    └─────────────┘

Configuration:

trigger:
  type: gmail_new_email
  filters:
    has_attachment: true
    from: ["*@company.com", "*@vendor.com"]
    subject_contains: ["invoice", "report", "contract"]

actions:
  - extract_attachments:
      file_types: [pdf, xlsx, docx, csv]
      max_size_mb: 25
  
  - upload_to_drive:
      folder_path: "/Attachments/{year}/{month}"
      naming_pattern: "{filename}_{sender}_{date}"
      create_folder_if_missing: true
  
  - organize_email:
      apply_label: "Processed/Attachments"
      mark_as_read: true
      archive: true
  
  - notify:
      channel: slack
      message: "New attachment saved: {filename} from {sender}"

Best Practices:

• Use specific sender filters to avoid processing spam
• Set file size limits to prevent storage issues
• Use date-based folder structure for easy retrieval
• Enable duplicate detection to avoid redundant uploads

2. Invoice Auto-Archiver

Purpose: Automatically collect and organize invoices from email

Workflow Steps:

Gmail Trigger → Detect Invoice → Extract PDF → OCR/Parse → Save to Drive → Update Spreadsheet → Archive Email

Configuration:

trigger:
  subject_patterns:
    - "invoice"
    - "bill"
    - "statement"
    - "付款"
    - "发票"

processing:
  - detect_invoice:
      methods: [subject_keywords, attachment_name, sender_domain]
  
  - extract_data:
      fields: [invoice_number, amount, date, vendor, due_date]
      use_ocr: true
  
  - save_to_drive:
      folder: "/Finance/Invoices/{year}/{vendor}"
      naming: "{date}_{vendor}_{amount}"
  
  - update_tracker:
      spreadsheet: "Invoice Tracker"
      columns: [Date, Vendor, Amount, Invoice#, Status, File_Link]
  
  - archive:
      label: "Finance/Invoices"
      star: true

3. Client Communication Organizer

Purpose: Automatically organize client emails by project/client

Configuration:

rules:
  - name: "Client A Emails"
    condition:
      from_domain: "clienta.com"
    actions:
      - apply_label: "Clients/Client A"
      - forward_to: "[email protected]"
      - save_attachments: "/Clients/Client A/{subject}"

  - name: "Project X Updates"
    condition:
      subject_contains: ["Project X", "PX-"]
    actions:
      - apply_label: "Projects/Project X"
      - add_to_task: "Project X Board"
      - notify_slack: "#project-x"

  - name: "Urgent Requests"
    condition:
      subject_contains: ["URGENT", "ASAP", "紧急"]
      is_unread: true
    actions:
      - apply_label: "Priority/Urgent"
      - send_sms: "+1234567890"
      - move_to_inbox: true

4. Email Analytics Dashboard

Purpose: Track email metrics and generate reports

Metrics to Track:

daily_metrics:
  - emails_received: count(inbox)
  - emails_sent: count(sent)
  - response_time_avg: avg(reply_time)
  - unread_count: count(unread)
  - attachment_count: count(has_attachment)

weekly_report:
  - top_senders: group_by(from, count)
  - busiest_hours: group_by(hour, count)
  - label_distribution: group_by(label, count)
  - response_rate: sent / received

automation:
  - schedule: "every Monday 9am"
  - output: Google Sheets
  - notify: Slack #email-metrics

Implementation Guide

Using n8n

// n8n Workflow: Gmail to Google Drive
{
  "nodes": [
    {
      "name": "Gmail Trigger",
      "type": "n8n-nodes-base.gmailTrigger",
      "parameters": {
        "pollTimes": { "item": [{ "mode": "everyMinute" }] },
        "filters": { "labelIds": ["INBOX"] }
      }
    },
    {
      "name": "Filter Attachments",
      "type": "n8n-nodes-base.if",
      "parameters": {
        "conditions": {
          "boolean": [{
            "value1": "={{ $json.hasAttachment }}",
            "value2": true
          }]
        }
      }
    },
    {
      "name": "Get Attachments",
      "type": "n8n-nodes-base.gmail",
      "parameters": 
how to use gmail-workflows
CursorClaude CodeClineCodexWindsurfGooseGitHub CopilotVS CodeGemini CLIKiloOpencodeKimi CLIRoo ClineAiderContinueZedBolt.newLovablev0Replit AgentSweepSmol DeveloperDevinCavemanAmpAntigravity
How to use gmail-workflows on Cursor
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1
Prerequisites
Before installing skills in Cursor, ensure your development environment meets these requirements:
›Cursor installed and configured on your development machine
›Node.js version 16.0+ with npm package manager (verify with node --version)
›Active project directory or workspace where you want to add gmail-workflows
2
Execute installation command
Execute the skills CLI command in your project's root directory to begin installation:
$npx skills add https://github.com/claude-office-skills/skills --skill gmail-workflowscopy
The skills CLI fetches gmail-workflows from GitHub repository claude-office-skills/skills and configures it for Cursor.
3
Select Cursor when prompted
The CLI will show a list of available agents. Use arrow keys to navigate and space to select Cursor:
◆ Which agents do you want to install to?
│
│ ── Universal (.agents/skills) ── always included ────
│   • Amp
│   • Antigravity
│   • Cline
│   • Codex
│ ●Cursor(selected)
│   • Cursor
│   • Windsurf
4
Verify installation
Confirm successful installation by checking the skill directory location:
.cursor/skills/gmail-workflows
Reload or restart Cursor to activate gmail-workflows. Access the skill through slash commands (e.g., /gmail-workflows) or your agent's skill management interface.
⚠
Security & Verification Notice
We perform automated surface-level scans (Gen AI Scanner, Socket, Snyk) during installation. These checks detect common vulnerabilities but do not guarantee complete security. Always review skill source code and verify the publisher's reputation before production use.
Skills execute code in your development environment. Always verify the publisher's identity, review recent commits, and test in isolated environments before production deployment.
Additional Resources
›View source code on GitHub›Skills CLI documentation›Learn more about Cursor›What are agent skills?